EXOHOST Wrap-up Meeting
Tartu, Estonia / 18-20 November 2025
Purpose
– Review the overall status of EXOHOST.
– Coordinate and finalise all deliverables due at the end of the project.
– Plan collaboration beyond the project (scientific and funding).
– Prepare inputs for the Final Report and Final Review Meeting.
Tuesday, 18 November – Future Collaboration & Strategic Deliverables
- 10.00-13.00
- Welcome and overview of meeting goals
- Current project status and remaining obligations
- D1.5 Joint Research Strategy and Action Plan
- Review of draft structure
- Long-term collaboration plans
- Joint Funding Strategy and list of submitted proposals
- Required updates before submission
- 14.00-17.00
- D5.8 Updated Dissemination, Exploitation and Communication Plan
- Consolidation of updates made during the project
- Planning post-project dissemination and exploitation (4-year outlook)
- Discussion: Collaboration framework after EXOHOST end
- Action points and assignment for next day
- D5.8 Updated Dissemination, Exploitation and Communication Plan
Wednesday, 19 November – Reporting & Data Management
- 10.00-13.00
- D5.5 Report on Dissemination and Communication Activities
- Review of activities, metrics and evidence
- Final additions from all partners
- D5.5 Report on Dissemination and Communication Activities
- 14.00-17.00
- D1.7 Updated Data Management Plan
- Final updates on data products, repositories, access policies
- Ensuring alignment with the Final Report and EC requirements
- Integration of deliverables into the Final Report structure
- Planning for the Final Review Meeting
- D1.7 Updated Data Management Plan
Thursday, 20 November – Technical Deliverables & Final Conference Outputs
- 10.00-13.00
- D5.6 Materials from the Final Conference
- Review of recordings, abstracts, Zenodo entries
- Identification of reusable materials for outreach and post-project activities
- D3.4 UTARTU Echelle Spectrograph Data Processing Pipeline
- Status of consortium paper (lead: S. Borthakur)
- Remaining technical and writing tasks
- Plan for submission and authorship confirmation
- D5.6 Materials from the Final Conference
- 14.00-16.00
- Consolidation of all deliverable timelines
- Summary of responsibilities and remaining tasks
- Closing discussion & preparation of final checklists for the EC
- 19.00
- Dinner at Tartu
